Join Our Team

Join Our Team

Join Our Team

ACCOUNTING ADMIN POSITION

This position requires working in multiple areas including accounting and general office administrative work. The position is one that requires excellent organizational and time management skills and the ability to work with internal staff as well as outside customers. The position is full time 40 hours per week (7:00-4:00) with some overtime required. Punctual and reliable attendance is a must.

ACCOUNTING FUNCTIONS
o Provide general accounting and clerical support to the accounting department
o Scan AP invoices; code and distribute internally to the correct department; maintain organized file structure in designated server location
o Assist Controller with credit applications, vendor paperwork and contact delinquent customers
o Scan biweekly time sheets and record job data in Excel format
o Setup job records in accounting system and update while in progress
o Prepare monthly AR statements for mailing
o Register 20-day preliminary notices on lien services website

SERVICE DISPATCHING
o Provide back up support to service department, including scheduling technicians, updating service calendar, and setting up work orders in accounting software, etc.

GENERAL ADMINISTRATIVE FUNCTIONS
o Back up on phones, mail and staff calendar for receptionist if out or on vacation
o Create files and general filing

ESSENTIAL SKILLS AND REQUIREMENTS
o High School Graduate or Equivalent, post high school education desirable
o Proficiency in use of Microsoft Office programs such as Word, Excel and Outlook
o Technology skills relating to office copy and communication systems helpful
o Excellent verbal and written communication skills and aptitude for customer service
o 3-4 year’s accounting/office admin experience with accounting software
o Must be able to work in a team environment
This job This position requires working in multiple areas including accounting and general office administrative work. The position is one that requires excellent organizational and time management skills and the ability to work with internal staff as well as outside customers. The position is full time 40 hours per week (7:00-4:00) with some overtime required. Punctual and reliable attendance is a must.

ACCOUNTING FUNCTIONS
o Provide general accounting and clerical support to the accounting department
o Scan AP invoices; code and distribute internally to the correct department; maintain organized file structure in designated server location
o Assist Controller with credit applications, vendor paperwork and contact delinquent customers
o Scan biweekly time sheets and record job data in Excel format
o Setup job records in accounting system and update while in progress
o Prepare monthly AR statements for mailing
o Register 20-day preliminary notices on lien services website

SERVICE DISPATCHING
o Provide back up support to service department, including scheduling technicians, updating service calendar, and setting up work orders in accounting software, etc.

GENERAL ADMINISTRATIVE FUNCTIONS
o Back up on phones, mail and staff calendar for receptionist if out or on vacation
o Create files and general filing

ESSENTIAL SKILLS AND REQUIREMENTS
o High School Graduate or Equivalent, post high school education desirable
o Proficiency in use of Microsoft Office programs such as Word, Excel and Outlook
o Technology skills relating to office copy and communication systems helpful
o Excellent verbal and written communication skills and aptitude for customer service
o 3-4 year’s accounting/office admin experience with accounting software
o Must be able to work in a team environment

This job description is not intended to be all-inclusive.
Employee may perform other related duties as required to meet the ongoing needs of the organization.

PLEASE SEND YOUR RESUME TO:
info@mpswinc.com